How To Create A Table Of Authorities.

DocumentID: 612772
Revision Date: 29-Feb-96 1:35:33 PM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

What steps are involved in creating a Table of Authorities?

Answer:

1. Define the Table 2. Mark each Citation 3. Generate the Table.

Details:

The following is an example of the steps needed to create a ToA. Begin by creating a separate page for the ToA (Table of Authorities) at the beginning of the brief. The major heading and each section heading must be entered manually. Remember to change the first page of the actual brief to be page 1. If you neglect this step, you will see a message informing you of this when the table is generated. ("WARNING: New page number not found between ToA...") 1. Define the table by marking the location where you want each section to be generated. The steps to define a section are: * Move the cursor where you want the section to begin * Select define Table from the Options menu on the Mark Text key Alt-F5, 5, 4. You can choose any number between 1 and 16. The ToA definition menu lets you change the format of each index (section). Press the Enter key to continue unless you need to change the format. The code that is inserted when defining a section looks like this: [Def Mark:ToA,1]. This says that it is a ToA definition marker for section 1. 2. Mark each citation or authority. Three features are used to mark authorities: Search, Block and Mark Text in Alt-F5. *Note: You should use the Extended Search feature whenever you are marking citations for a ToA. There are two parts to marking each authority. The first part is the necessary task of blocking and marking the complete citation (Full Form) as it will appear in the table. A quick way to block is to type the last character you want included in the blocked information, and the block will extend till it includes that character. With the full form blocked, you are ready to mark it using the Full Form feature found on the Mark Text key (Alt-F5). *Note: The Full Form feature is only available when Block is on. After entering a section number, the block of text is shown, and you are free to make changes to the citation. Changes here only affect the citation as it appears in the table. You can use most of WordPerfect's editing and formatting features to edit the full form text as you want it to appear in the ToA. The text can be up to 30 lines long. You may want to shorten the lines with Enter, or indent the beginning of all lines after the first line by pressing Indent and do a Margin Release with Shift-Tab. You are now asked to enter a Short Form or "key word" for the citation. Up to 40 characters of the highlighted block are automatically displayed for the short form. Edit the displayed text, and press Enter, or enter a new short form. Each short form must be unique. If you use the same short form for more than one full form, you will see an error message when the table is generated. The table will still be generated, but asterisks will appear instead of page numbers in the entries that are affected. The Full Form mark is a code you can see in Reveal Codes: [ToA:1;Nelson;Full Form] The code shows the section number and Short Form you selected and indicates that this citing was used to define the Full Form. This code can be deleted just like text. With the Full Form defined and marked, you are ready for the second part of marking an authority--that is, marking any remaining citings of the same authority. To mark the remaining citings, you should search for the word or phrase that was entered as the "Short Form" and then select Short Form from the Mark Text key. When block is off, the Short Form code will look like this: [ToA:;Nelson;] If you enter a short form that does not match any existing full forms, it will appear with an asterisk at the beginning of the table of authorities when it is generated. 3. Generate the Table When you generate a ToA, all full forms are found and their page numbers noted. WordPerfect then searches for the authorities marked with a Short Form, matches them up with the applicable Full Form, and combines all the page numbers. If the same authority is marked on three or more consecutive pages, the page numbers are shown as a range rather than as single pages. If you see a problem with one of the citations in the ToA, you should make the corrections to the Full Form. If you make the correction to the ToA directly, the correction will be lost when the ToA is next generated. Before you can edit a Full Form, the cursor must be to the right, or below the Full Form mark in the document. To edit a Full Form, press Alt-F5, 5, 5. At this point you can change the section number if necessary. To change the section number, simply enter a new number. To cancel the message and leave the section number as it is, press Exit, Cancel or Enter. It is not possible to edit a Short Form. Instead, you must delete the [ToA] format for every document. Dot leaders, underlining and spacing can be customized. The defaults are Dot Leaders; Yes, Underlining Allowed, No; Blank Line Between Authorities, Yes.

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