#6802 - Merging Addresses And Bar Code To Envelope

DocumentID: 10023
Revision Date: 27-Feb-97 12:12:34 PM

The information in this document applies to:
WordPerfect® 6.0 for DOS

Problem

You frequently send out mass mailings, and you want to save time by automatically printing the addresses and corresponding POSTNET bar codes on envelopes.

Answer:

You can combine the Merge and Envelope features of WordPerfect 6.0 for DOS to print envelopes with bar codes for each record in a merge. To create the envelope form file, 1 Choose Merge from the Tools menu then choose Define, or press Merge Codes (Shift+F9). 2 Verify that Form (1) is selected, then choose OK twice to return to the document editing screen. 3 Choose Envelope from the Layout menu or press Envelope (Alt+F12). 4 Choose Envelope Size (1). Choose the correct envelope definition from the pop-up list. If the envelope size you want does not display, you will need to create it. See Paper Size/Type in the WordPerfect 6.0 for DOS reference manual for more information. 5 Choose Return Address (4). Type the address, then press Exit (F7). The same return address will be printed on all the envelopes. 6 Choose Mailing Address (5). Instead of typing an address, you will insert merge codes. 7 Choose Merge from the Tools menu then choose Define, or press Merge Codes (Shift+F9). 8 Choose Field (1). Type the name or number of the first field to print, then press Enter. Repeat steps 7 and 8 until you have added all the mailing address fields. Be sure to arrange the fields in the correct printing order. Now you need to add the POSTNET bar code. 9 Place your cursor where you want the bar code to be printed. 10 Choose Merge from the Tools menu then choose Define, or choose Merge Codes (Shift+F9). 11 Choose Merge Codes (Shift+F9). 12 Select POSTNET(string). You can either scroll down the list, or type the name. When POSTNET(string) is highlighted, press Enter or choose Select. NOTE: You may wonder why the POSTNET(string) merge command is being used instead of the POSTNET Bar Code option on the Envelope dialog box. Using the POSTNET Bar Code option to place the bar code on the envelope does not allow for use of the ZIP Code field in the data file during a merge. You would use this option when you create a single envelope by manually typing the address information into the address fields, and it requires the entry of a specific zip code for that envelope. 13 Because you are not entering a specific ZIP Code, choose OK to exit the parameter Entry dialog box without entering any information. 14 The POSTNET () code will display. Place the cursor after the opening parenthesis ( and before the closing parenthesis character ) in the POSTNET code. 15 Choose Merge Codes (Shift+F9), then choose Field (1). 16 Type the number or name of ZIP Code field, then press Enter. 17 Press Exit (F7) when you are finished entering all the necessary codes for the mailing address. 18 Choose Insert. 19 Save the file you have just created. You are now ready to merge this form file with the data file that contains the addresses to be printed. The correct bar codes will be printed on each envelope. See Also Bar Code in the WordPerfect 6.0 for DOS Reference manual Envelopes in the WordPerfect 6.0 for DOS Reference manual Merge in the WordPerfect 6.0 for DOS Reference manual InfoShare document #1105: Using POSTNET Bar Codes For detailed information on how you can use POSTNET bar codes to take advantage of U.S. Postal Service discounts on mass mailings, check with your local postmaster, account representative, or Postal Business Center. The U.S. Post Office has a manual with the information needed for mass mailings (you can request this from any Post Office).

Details:

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