Labels: Minimum Margin Settings - Workarounds

DocumentID: 607500
Revision Date: 29-Feb-96 1:32:28 PM

The information in this document applies to:
WordPerfect® 5.1 for DOS

Problem

Symptoms: Minimum margin settings are being enforced on multiple row labels. When using the labels feature to create a label form, trying to set the label margins to 0" gives the error message "Label Margins Increased Due To Printer's Minimum Margins." In using this feature on laser type printers which do have minimum margin settings, you lose the number of lines available to you. It seems the minimum margin settings should only be enforced on the total form rather than on each label. Solutions: The top left corner adjustment will account for the minimum left margin, but the programmers had to use the label margins to account for unprintable regions on the top, bottom, and right sides of the physical page. The programmers did it this way so users would lose a little for each label rather than losing a whole row or column of labels. Margins are only adjusted when the other dimensions used to define the form do not allow for the required minimum margins for the selected printer. It is important to point out that label sheets designed for laser printers do take these unprintable zones into account. If all dimensions entered for your label form definition are correct, there should only be a minimal margin adjustment, if any. Normally, these margin adjustments are desirable to keep the document from the extreme edges of the label. FYI: Listed below are possible workarounds for unprintable zone on laser printers (Labels): 1. A great workaround for printing 3 across labels with 11 rows on a laser printer is to increase the paper size for the labels by a half an inch in each dimension. 8.5" X 11" becomes 9" by 11.5". This compensates for the unprintable zone on laser printers. The top/bottom and right/left margins can then be smaller if the customer needs more space or more lines of text. 2. Another option is to decrease the label size to allow a Top Left Corner that is equal to the minimum top and left printer margins. For example reducing the height of the label from 1" to .97" worked for one customer who was using an HP LaserJet III printer. The labels definition on a 3 column x 11 row paper size should read as follows: 1) Label Size Width 2.63 Height 1 2) Number Col 3 Row 11 3) Top Left Top .15 Left 0 4) Distance Col .125 Row 0 5) Label Mar Left .29 Right 0 Top .1 Bottom 0 The customer will have to feed these labels manually and the printer will probably prompt for the user to feed legal. At this point, the customer should press the Continue button on the printer.

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