Training Module: Grammatik

DocumentID: 613278
Revision Date: 29-Feb-96 1:35:41 PM

The information in this document applies to:
WordPerfect® 6.0 for DOS

Problem

Solutions: What does Grammatik do for WP 6.0? Grammatik gives the user the ability to not only grammatically check their WP 6.0 document, but it gives several options to do so. We will cover these options throughout the class. What do I as a user have to do to make it possible to run Grammatik 5? Install Grammatik. WP 6.0's installation menu lists an option to have Grammatik installed. If the user chooses to install the Grammatik option, Grammatik will be installed along with WP 6.0. The Launcher program must also be installed. This file is called LC.EXE and is only available in DOS products. This program makes it possible to switch WP to disk and load Grammatik and vice-versa. The Launcher program is loaded automatically and transparently to the user, and takes up about 10K of memory. If there is a need for more memory, users can use the /DL startup option (i.e., WP /DL) to disable the loading of Launcher. The Launcher must be loaded to have the ability to use the Clipboard. This program will be available in Office/Shell 4.0, WP 6.0, and future programs. We will no longer rely on Shell Macros to switch between programs. Practice Open Document. Choose Tools|Writing Tools|Grammatik. Go into Grammatik. What if I didn't have a document on the screen in WP? If the user does not have a document on the screen in WP, they can Choose File|Open and open a document in Grammatik. Under the File menu you can also see a couple of other options: Get and Save Preferences. These options are not valid in WP 6.0. They give the user the ability to have two setup files if they are using Grammatik with two word processors. What options do we have under Checking? Interactive Checking This type of checking allows interaction between the computer and the user, making it possible to edit the document. Resume Interactive Checking This feature allows you to be able to set a bookmark in a document; go into WP, make changes, come back into Grammatik, and resume checking from the bookmark position. Practice Check document using the Interactive option. Skip some corrections. Grammar and Mechanics This option uses only the Grammar and Mechanical Rule classes. The Mechanical Rule classes include rules for punctuation, capitalization, and spelling. Grammatik ignores all style problems, such as cliches, wordiness, and jargon. Spelling Only This checks spelling only. Read Only This option shows the mistakes in your document, much like the Interactive Check, but does not allow you to make the changes. Mark This option allows you to insert markings in the document referring to the changes that need to be made to improve your document grammatically. You will see these changes once you return to WP. Practice Recheck the document using the Mark feature. Go back into WP and see the markings. Return to Grammatik and choose the Unmark feature after explaining. Return to WP and see the clean document. Unmark This option allows you to remove the markings that were put into your document by the Mark option. Practice Return to Grammatik. Press Alt+F8 for Preferences. What options do we have under Preferences? Writing Styles This option allows us to select a writing style for any document situation (e.g., general or business letter, report, advertising, etc.). Practice Go into this option while explaining. Or we can create our own writing style. Practice To do this press F2. Grammatik allows you to create 3 custom writing styles. Highlight [Custom 1] and press enter. Give it the name of WPletter. Press Enter. Grammar Rule Panel This panel pertains to the correct use of parts of speech, such as subject/verb agreement, possessive form, split infinitives, comparatives, and homonyms. Practice Unmark Incomplete Sentence and Run-on Sentence. You do that by using the arrow keys to highlight and press Space Bar to unmark. Press Enter to move to the next panel. Mechanical Rule Panel This panel pertains to errors in capitalization, spelling, transposed letters, double words, and punctuation. Practice Unmark Ellipsis and press Enter to move to the next panel. Style Rule Panel This panel pertains to style and word choice, such as passive voice, wordiness, cliches, and jargon. Practice Unmark Trademark, Jargon, and Wordy. Press Enter to move to the next panel. Thresholds Panel This panel allows you set values for the listed Thresholds. (For example, if consecutive nouns are set to 3, Grammatik will flag any sentence that has more than 3 nouns one after the other.) Practice Change the Consecutive Nouns option to 2. You do this by pressing Space Bar and typing 2. Press Enter and save the Writing Style. It should now be on the list of Writing Styles. Press Enter. Practice From the Writing Styles screen press F3 for Formality Level. Explain feature and press Enter to accept choice. Formality Level Some writing styles, such as Technical, usually require a formal tone. For others, such as Advertising, informal tone and style are usually acceptable. Grammatik assigns a default level of formality to each writing style (Formal, Standard, or Informal). Formal draws on very strict rules of diction and usage. In contrast, Informal is very relaxed. Standard is appropriate for writing that uses everyday language targeted for a general audience. Practice From the Writing Styles screen, press F4 to review settings. This allows you to review the changes made, but you can not make any changes. Pressing Enter keeps you in a loop. Press Esc to exit menu. Word Processor This option allows those people that use other word processors to check their documents. Option There are some Writing Style options that don't fit into any of the above rule classes. These rules are found under this feature. Screen Attributes This option allows you to change the screen colors. What options do we have under Statistics? Practice Press Alt-S to show Statistics menu. Show Statistics When you choose this option, Grammatik analyzes the document for the statistics without reporting writing problems. Practice Highlight and press Enter to go into this option. Explain the screen, exit, and return to the Alt+S option. Historical Profile And Single Document Profile These options are here to help us identify overused words. We can look at a record kept of all the documents that have been run through Grammatik, or we can look at the document we are currently checking. Practice Choose Historical Profile from the Statistics menu. Practice Demo the Comparison Chart option. Comparison Charts This feature allows you compare your document with three standard literary works. The comparison charts include: a Hemingway short story (5th grade level), the Gettysburg Address (medium difficulty), and a life insurance policy (difficult). We also have the ability to change the comparison documents. WHY? You might want to compare some of your documents with a document you created to see your improvement. Also, to compare the readability of your work with a company standard. After you change the comparison charts, they can be set back to the default style by choosing the option for Restore Document Comparisons the next time you come into Grammatik. Save Statistics In File If you use this option, a copy of the statistical information is sent to a file with the same name as the file you are proofreading but with extension .SUM. This file is in standard ASCII text format. Suggested Assessment Questions What is the Launcher? What is it's purpose? What are the two ways to retrieve a document to be checked by Grammatik? What Checking options are available? What option checks all parts of a document? Do you have the ability to stop and start checking at a certain point in the document?

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